SITE SELECTION
Where you hold your conference, meeting or event is extremely important to the success of the program. It needs to entice attendees and provide the right facilities to meet your standards, meeting space requirements, agenda and budget.
As an expert in international meeting management, MeetingPro can help you select the perfect location for your next conference, meeting or event.
MEETINGPRO SAVES YOUR COMPANY TIME AND MONEY.
AT NO COST TO YOU!
Using the MeetingPro SiteFinder - our exclusive 13-step method of comparing and analyzing hotel properties - we’ll make sure you get the ideal hotel for your next meeting. The SiteFinder uses a database of more than 42,000 hotels, as well as our proprietary research, to find the perfect property for you.
Together, we’ll work through the 13 steps in the SiteFinder process:
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Together we develop bid specifications for your event.
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Determine the key factors that will be involved in your decision.
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You approve the meeting specifications.
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Review our database to find the best destinations, venues, and properties that fit your needs.
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Solicit bids from all suitable destinations and properties.
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Review the bids to determine the most appropriate ones for your consideration.
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Rank the bids in order of the best fit.
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Develop an easy-to-read, side-by-side comparative analysis of all the proposals.
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Review the site analysis with you.
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Develop and obtains any additional material needed for your assessment.
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Obtain references to verify the quality of service at the property
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Orchestrate and conduct site inspections, as requested.
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Provide appropriate contract negotiation expertise, based on over 50 years of hotel negotiation experience.
With the MeetingPro SiteFinder, you know you’ll be getting a meeting location that meets your every need, plus an equitable contract that’s in your best interest.
WHY MEETINGPRO? - EXPERIENCE, RESOURCES, DETAIL... THAT’S THE MEETINGPRO DIFFERENCE
WE KNOW BOTH SIDES OF THE INDUSTRY
MeetingPro is uniquely qualified to help you find the best meeting site possible. Our team of professionals has not only worked in upscale hotels and resorts; we’ve also served as corporate meeting planners in Fortune 500 companies. As a result, MeetingPro knows the inner workings of both industries. Our contract negotiation skills alone can potentially save you a large amount of time and money.
EXPERIENCE
MeetingPro professionals have decades of experience in matching organizations with meeting sites. We have great relationships with outstanding hotel chains, cruise lines, speakers and entertainers, and we’re able to use these relationships to your advantage.
CONTRACT NEGOTIATION
Because our staff is experienced on both sides of the hospitality industry, we know hotel contracts inside and out. As a result, you’ll always get the most attractive offer from your selected property. Should you need it, MeetingPro can also offer legal assistance.
POST-EVENT REPORTING
We provide a full financial analysis of the impact your meeting had on the hotel property, including an itemized list of all expenses. Our detailed approach helps you cover all the bases and plan for the future.
BUYING POWER
When you use MeetingPro, you can tap into the leverage created by the hundreds of meetings we arrange on behalf of our clients each year.
EXPERTISE
Our professionals are constantly traveling throughout the United States, as well as the America’s and the rest of the world, to research the finest hotel and resort properties. They also attend industry seminars and are active in professional organizations to stay on top of the latest trends.
RESOURCES
The 13-step MeetingPro SiteFinder process uses the most technologically advanced research tools in the industry, from hotel property databases to reporting methods. In addition to our first-hand knowledge, we use six different industry databases to cast the widest possible net and capture the information most relevant to you. Our database is updated constantly to provide you with the most current information available.
